DigiVET

What makes for a great VET project?

Making a VET project a reality cannot happen without proper tactics for the entirety of the initiative. Management needs to prepare well ahead in order to create lasting impact for everyone involved. In order to make devising a project easier, we’ve broken down the execution into four phases, that will help you evaluate your resources, timelines, objectives and evaluation too.

Planning

The first phase of each great VET project is the planning. The following elements need to be made clear:

  • Target audience
  • Vision of project
  • Responsibilities of people involved
  • Needs for partnerships
  • SWOT analysis
  • Exact objectives of the project
  • Management best practices
  • Resources allocated
  • Dissemination and communication strategy
  • Expected results and evaluation methods

As we can see, a good planning phase helps us have a beforehand overview about the entire project from beginning to end.

If you feel you’re stuck in this phase, make sure to read more on how design thinking can help you adapt easy-to-use mental frameworks for sketching up projects and validating them against facts and feedback.

Preparation

Once planning has started and you have the necessary resources to start your own VET project, a thorough preparation phase is due. This is the period in which you’ll:

  • Set management frameworks and project management in place
  • Have resources in place before the programme starts, this includes expertise, scheduling, infrastructure and other miscellaneous tools.
  • Make last-minute adjustments to expectations
  • Set up communicational materials and collaterals
  • Boost partnerships and prepare peers for the beginning of the project
  • Align values and objectives once more.

Executing

If planned well-ahead, execution shouldn’t be the bottleneck of the programme. Even with the best management practices, however, unexpected events can arise, and it’s important to be prepared to change course, iterate and learn from mistakes during the programme. This will help keep expectations flexible, and make sure the satisfaction and engagement levels stay up during the project.

During execution, it advised, to keep monthly or bi-weekly retrospective meetings with management, to change course quickly, to improve on metrics and to give feedback to stakeholders involved.

Iterative model of lean management

Evaluating

The last phase of your project is the evaluation. In case you have set firm principles on managing and monitoring your project, the last phase should already be about filling in your frameworks with the necessary data from the project, and from the follow-up period if you’ve planned one too. Obviously, these projects not only have immediate results, but optimally bring long-lasting changes to those in our target audiences.

In case you’re dissatisfied with your results, do not hesitate to evaluate your project’s weaknesses, learn from them and make the necessary changes next time. Your experience and knowledge will only amass and you’ll become more savvy in the long-run, bringing you the fruits of success